Upload the enquiry
Bring in PDFs, schedules, take-offs and other messy source documents.
Founding contractor pilot
Quoting shouldn’t start with hours of copy-and-paste.
Admin-Mate turns messy emails, PDFs, schedules and take-offs into review-ready quote drafts—matched to your catalogue, priced with quantity breaks, and kept firmly under human control.
Review before approval
Your catalogue and pricing
Built for real-world documents
18 lines extracted
Quantity break applied
Acme Electrical
Warehouse lighting upgrade
Scope extracted
ItemQtyMatchSell
LED batten 1200mmRequested: 40W weatherproof batten
24
Matched
$86.40
Emergency bulkheadRequested: maintained emergency fitting
8
Matched
$122.00
Occupancy sensorClarify mounting type
6
Review
—
Matched17 / 18
Quote value$6,842
Needs review1 line
01
Messy enquiries arrive in every imaginable format.
02
Products, prices and quantities get retyped by hand.
03
Missing details are discovered too late.
04
Quoting knowledge lives in people, not systems.
A cleaner quoting workflow
From enquiry to quote-ready draft in four controlled steps.
Admin-Mate does the repetitive admin. Your team keeps the commercial judgement.
Review the extracted scope
Check quantities, descriptions and evidence before anything becomes a quote.
Match products and pricing
Use your catalogue, quantity breaks and cross-spec alternatives to build the right offer.
Approve the quote
Resolve warnings, apply commercial judgement and create a customer-ready quote.
Built for the messy middle
More than document extraction.
Admin-Mate connects scope, product identity, catalogue pricing and operator review in one traceable workflow.
Messy document extraction
Turn real contractor documents into structured, reviewable quote lines.
Catalogue and quantity-break pricing
Match products to live price-list records and use the right pricing bracket for the quantity.
Cross-spec alternatives
Review relevant alternatives when the requested product is outside your preferred range.
Clarifications before approval
Surface gaps and ambiguous details while there is still time to resolve them.
Commercial visibility
See what is matched, unresolved or commercially incomplete without pretending uncertain data is settled.
Quote-ready output
Move from reviewed draft to a professional customer quote without rebuilding the work elsewhere.
AI with adult supervision
Automation where it helps. Human control where it matters.
Admin-Mate is designed to reduce repetitive quoting work—not remove the person responsible for the quote.
- ✓ Review extracted scope before approval
- ✓ Keep product and pricing decisions visible
- ✓ Surface unresolved lines rather than hiding them
- ✓ Company-scoped access controls
Line evidence
Operator review
Warehouse_takeoff_rev3.pdfPage 6 · Row 14
“24 × weatherproof LED battens, 1200 mm, minimum 6,000 lm”
Matched catalogue itemWPB-1200-6K
96%
Request pilot access
Help shape a quoting tool built around real contractor work.
We are inviting a limited group of trade businesses to test Admin-Mate on real quoting workflows and give practical feedback.
01
Show us how quotes arrive today.
02
Test Admin-Mate with representative documents.
03
Tell us where it saves time—and where it doesn’t.
Honest pilot, not theatre. Core quoting workflows are live. Pilot users will help us refine onboarding, edge cases and day-to-day usability before wider release.
Founding pilot
Tell us about your business
We’ll contact selected businesses with the next steps.
Questions, answered plainly
Before you put your hand up.
Admin-Mate is entering a controlled pilot. We would rather be clear about that than pretend every edge case has already met its maker.
Who is Admin-Mate for?+
Trade contractors, suppliers and quoting teams that receive messy enquiries and spend too much time turning them into structured, priced quotes.
What documents can it work with?+
The pilot is focused on common business documents such as PDFs, schedules, take-offs and exported enquiry material. Suitability depends on the document and workflow, which is exactly what the pilot will test.
Does AI send quotes automatically?+
No. Admin-Mate prepares and supports the draft. A person reviews the scope, product matches, warnings and commercial details before approval.
Can it use our own catalogue and pricing?+
Yes. The core workflow is designed around company price lists, product matching and quantity-break pricing rather than generic internet pricing.
Is the product finished?+
The core quoting workflow is live in Production, but Admin-Mate is entering a controlled pilot rather than a broad public launch. Pilot users will help refine onboarding, usability and unusual real-world cases.
What happens after I request access?+
We will review your business and quoting workflow, then contact selected pilot participants to discuss fit, timing and what representative documents would be useful.
Less retyping. Better review. Faster quoting.
Request pilot access